10 Simple Steps to Exceptional Daily Productivity

10 Simple Steps to Exceptional Daily Productivity


Regardless job and social status, all people have one thing in common – the same amount of time at disposal. What is different is how do we use our time. Here are several tips on improving personal productivity.

  1. Map Out Your Week Every Sunday Night. Sit down with a list of important goals for the year and for each month. Make sure you are on track with them each week. The long term goals should be broken down and particular tasks take time in the weeks to-do list. Look at the calendar, consider the blocked time, prioritize and push individual tasks from your goals into the to-do list.
  2. Block Out Task Time. Meetings and appointments are usually scheduled in your calendar. One step further is to schedule the time to complete particular tasks. If you don’t do that it is very likely that the tasks won’t be done.
  3. Realistic To-Do List. Very often people assign tasks into a to-do list and don’t assign the time for each task. The result is a huge to-do list that finally turns into a wish-list. Assigning realistic time for your tasks will help to actually be able doing them. The more you do it the more skilled you would become at that. Assigning realistic time also helps for a proper task prioritisation.
  4. Default to 30 Minute Meetings. Most of the times scheduling one hour for a meeting is a waste of time. Most subjects could be handled in 30 or even 15 minutes. Schedule an hour if you are sure you will need it.
  5. Avoid Multitasking. It is tempting to do mundane tasks during a meeting for example. Nevertheless it is very likely that you lose focus and miss important details doing that. Better do one thing really well than doing two things partly well.
  6. Utilize Your Edge Time. Identify the downtimes during a day. Usually the biggest down time is going to work or traveling for a meeting. Schedule things you can do during that time. For example, Pocket is a browser plug-in that downloads articles and other stuff you can read in the public transport.
  7. Track Your Time. Start tracking your time and you will discover how much time is spent on non-productive stuff. It is an eye-opening experience.
  8. Mind Your Lunch Time. A lunch might take an hour, 30 minutes or ten minutes. Think about what you do during that time. You can finish tasks eating at your desk, you can socialize and build relations, you can recharge yourself. If you take an hour each day, that’s five hours a week. Consider how do you spend that time.
  9. Protect Your Family Time. Don’t miss the time with your family. Each family has peak times for best interaction. For example from 6 to 8 pm every day, when everybody is coming home for dinner. This means no phones, emails or whatever. Be there with your family.
  10. Start Every Day Right. Exercise as a first thing in the morning could be a very good thing to start right. Exercise is energizing. Whatever works for you – include it into your daily routine. A productive start of the day most probably will result in a whole day productivity.

Source: http://www.inc.com/jeff-haden/10-simple-steps-to-exceptional-daily-productivity.html