Many of you have probably taken time management classes. Unfortunately, they cannot magically solve all your problems. Do you feel like your schedule is way too tight? You need time management tips which actually work. We have dedicated a whole e-book on tried and tested time management hacks.
First realize what time really is. We have clock time and real time. Clock time is fixed and precisely measured. Real time is relative and subjective matter. We perceive it differently due to various factors. Time management systems may fail to work, because they manage clock time. But, you must do the work and solve real problems in your real time.
In general, there are three ways to spend your time: Thoughts, conversations and actions. Check out these tips and master your time management:
- Have a notebook and record your thoughts, conversations and actions for a week. It is very important to document your current state and routines. You will see how exactly your time is spread.
- Activities and conversations which matter should have time assigned. Schedule them in an appointment book. Block time in advance for high priority activities.
- Allocate at least 50 percent of your time to thoughts, activities and conversations yielding the most of your results.
- Schedule the interruptions time. Yes, anticipate that. Plan that time ahead. Time block it in your day or add extra time to your other tasks.
- Spend the first 30 minutes to plan the day. Do not start your day without a plan. This might turn out to be the most important thing you do.
- Decide what result you want from each action, conversation, meeting. Take five minutes beforehand to think about it. Calm down and ask yourself. This would bring clarity and slow time down before the real action. Use free meetings tool to enhance your meeting productivity.
- Raise “Do Not Disturb” flag. Do that when you must get something done. Inform people around you, block all distractions and do what needs to be done.
- Manage your attention. Do not answer phones and emails when it is low priority. Stop alerts and notification. Do not instantly attend everything which happens around. Schedule time for all these instead. Pay immediate attention for high priority matters.
- Block out all distractions. A very good example is social media. Do not spend time on these unless you use them to generate business.
- It is impossible to get everything done. Don’t be that hard on yourself. It is not possible to get all done. Most probably 20 percent of your thoughts, conversations and activities produce 80 percent of your results. There is plenty of room for improvements though. And that is fantastic!