12 Tips for an Organized Desk

12 Tips for an Organized Desk


Your workspace needs to be organized. At least most of the time. Here we have some common tips to achieve that.

  1. Get Rid of Pens, Pencils and Anything You Don’t Need. Usually a person uses one or two favourite types of pens and pencils. But it is common that over time your pencil holder gets filled with a lot of stuff. The less clutter you have with pens, the more organized your desk will be.
  2. Place for Pocket Suff. Your phone, chargers, keys, wallet, usb sticks, bluetooth devices should have place to be stored. One of the best places to store such kind of stuff is the desk’s drawer. These small pieces could easily clutter your desk space, so mind that.
  3. Proximity Based on Frequency of Use. The key organizational tip for any kind of workspace. It is common sense that the stuff you use more often should be easily available and within reach. Thus, fewer items need to be moved around and most of the items will have a reserved place to avoid mess.
  4. Move Electronics and Cables out of Sight. Routers, modems, electric plugs, ups, even external hard drives should not be on top of your desk. They are source of distraction and don’t need to be within reach most of the time. Removing that stuff could easily make the difference between a messy and an organized desk.
  5. Easy to Access Files. You should be able to grab a folder without moving your chair. Easy filing is of the most important office workspace tips. If it takes too much effort, it would probably be harder to keep it organized.
  6. Documents Scanning. Keeping papers off your desk is an important part of desk organization. If you are constantly working with hardcopy documents your could turn your desk into a pile of paper easily. Scan the documents you need, use OCR software and organize them digitally. Store the hardcopies in an appropriate way afterwards.
  7. Cleaning. Keeping your desk clean helps you stay organized and motivated. It is better to have cleaning chemicals, paper towels and other stuff nearby. Thus, it would be easier for you to clean more often.
  8. Scratch Notepad. There could be a lot of information flowing through you during the day. Telephone numbers, emails, time of events and other stuff. Many people just reach to the closest piece of paper to write down a telephone number. It is much better to have a scratch notepad for such occasions. Such a writing pad will store information and organize it on a daily basis. Later on you could look up by date and systematize the information in a digital form.
  9. Organize Wires and Cables. Your desk might become cluttered with cables of various electronic devices. Try to move all cables off your desk. The cables themselves could be wrapped with velcro around. Make sure the cables are long enough, so you can move them away. Opting for wireless is a very good solution as well. Many modern devices with wireless connectivity are not that expensive to buy.
  10. Drawer Storage. When choosing between design and function you may overlook the need for drawers. A large desk on an elegant frame looks cool, but does not allow much as storage. Consider the space around you and provide storage space. It could be a dresser, bookshelves on the walls, stacked shelves. If the desk is large, you could put a cabinet on casters below.
  11. Lighting. Make sure you have proper lighting on your desk. A dark working area is difficult to clean and maintain.
  12. Keep it Organized as You Go. The best way to keep it organized and clean is to do a little every day. Put the things in order right after you use them. Clean at least a part of your desk by the end of the day. Don’t keep it all in a mess and someday you won’t need half a day to put it back in order. It is a constant process, go and establish some good habits about it.

Source: http://www.productivity501.com/12-tips-for-an-organized-desk/151/