What is a Top-Heavy Schedule?
The term means get the bulk of the work done at the start. A top-heavy schedule puts an accent on the start and leaves more space at the end. There are a few things you can do to make your schedule top-heavy:
- Work Volume Allocation. Put the most of your work earlier in your schedule.On a small scale this could mean doing intensely in the morning and having little to do in the evening.
- Schedule According to Priorities. Plan the most important tasks first. The ones that have long-term impact. As long as it is possible to do that without delving into other details, do top priority stuff before dealing with the minor problems.
- Difficulty of Work. Start with the hardest tasks and use your fresh energy. Utilize that.
So, keeping a terminology like this, bottom-heavy schedule would be exactly the opposite. Mind that a top-heavy schedule might be applied on different levels:
- Daily Basis. For example, as mentioned earlier – do the bulk of your tasks in the morning.
- Weekly Basis. What do you do on Mondays and Sundays? Are you in a rush on a Friday afternoon and finish up things on Saturdays?
- Long-Term. How much effort do you put working on your goals and planning? A good example is – if a project takes 4 months, make sure most of the work is done in the first two months.
Practical Ways to Balance Your Schedule Top-Heavy. Read on these simple tips on how to implement the top-heavy approach:
- Morning Ritual. Plan and establish a morning routine if you haven’t done so. Wake up earlier, plan out the start of the day. This way you can start working on tasks sooner.
- Daily and Weekly Goals. Keep a weekly and detailed daily to-do lists. Break chunks of work to smaller pieces and manage them. Have a clear focus on what you do for the week and for each day.
- Preserve Your Rest Time. Schedule your day off. Assure you have a guaranteed rest for the week. Doing so helps working harder the following days.
- Identify Procrastination. Sort out the items in your to-do list you procrastinate the most. Then push yourself to finish them first. Your life will be less stressful. Better finish with such items sooner than doing something else and feel nervous about them.
- Expect Interruptions. Unexpected matters and problems might come. What could you do about that? Schedule extra time to deal with them. If nothing extra comes by, you will have more time to relax and probably come up with new ideas.
- Set Your Own Hours. Setting limits for the hours you work might actually increase your productivity. If you don’t allow work taking from your personal time, you will be more fit to work in top-heavy days.
- Realistic To-Do Lists. Mind the amount of work you can handle. If it is too much, you will be demoralised and not that effective. Set a slightly shorter to-do list in your schedule unless it is urgent to do more.