How does it feel to admit that your entire world is contained within your laptop or smartphone?
No doubt there is a palette of emotions – fear, helplessness, but also comfort and security… All our contacts, communication threads, activities, travel arrangements and reminders (perhaps even for our own birthdays) are inside our devices.
What about social media? Have you ended up browsing through posts on Facebook, one after the other, for hours without any relevant explanation? Misused social media impairs your productivity and often leads to self-loathing. On the other hand side, have you been in a complete idea generation block, looked at a couple of inspiring pictures or videos, and gained some great insights? Surely, yes.
Similar to everything powerful in the universe, technology is a double-edged weapon. Technology can both ignite innovative ideas & make teams more productive and threaten efficiency & ruin motivation.
Below we have outlined some pros and cons of technology and their effect on productivity.
Special business productivity software:
As beforementioned, if used with the right mindset, technology can work miracles for your business. For instance, making your customer database more systematic by using a CRM software, following-up warm prospects and monitoring all your deals. This kind of technology use maximizes your business productivity and gains optimal results.
Sources of lively communication & motivation
No matter whether you have a remotely working team or your team is just dispersed on several floors, it is important to have IM channels to quickly discuss tasks and help each other. Slack has become very popular, not only because of its youthfulness and functionality, but also because it offer a number of inspiring Slack apps. You could find all sorts of things that may help your team stick together even more. For instance, the Team Daily Praise App which aims to encourage employees and to make them feel appreciated. Having energized employees who are truly engaged in what they are doing is a firm sign for the company’s success.
Meeting productivity software
Setting up a meeting used to be a nightmare in terms of convenience & time spent. The Assistant had to contact the PAs of the other meeting participants via landline, check physical calendars, talk about the location and the time, coordinate this with all until the meeting finally gets booked. Now, it is much easier to organize a meeting, invite attendees, prepare & distribute the agenda to make the meeting really worthwhile, take notes for each topic and follow up with a straight-to-the-point document for the client. Of course technology has also had a negative impact on meeting efficiency: focus loss, lengthier meetings, more chit chat. However, there are certain ways in which one can eliminate the foes and enjoy a fruitful team meeting.
Email is King?
Looking back, email used to be the envelope in the carrier pigeon’s bill. So it has really undergone a big technological transformation. It can solve many issues in seconds, get scheduled, and be sent to all the people involved in a given conversation at no time. But unfortunately email is the most abused child of technology. To name a few: round robin emails that are not relevant to you, after-work emails that put pressure on you and compel you to answer in your personal time, the flood of emails every morning that needs at least an hour from your workday to filter the relevant ones.
Meeting problems are here to stay?
As we mentioned earlier, meetings used to be very time-consuming to organise. Now all this is much simpler. And misused simplicity turns out to be a problem! Scheduling a meeting has become so easy that some managers are having a couple of meetings per day, even more the smallest thing! Useless meetings are big waste of time. Choose wisely and remember to stick to the basic rules for running a quality business meeting.
Collaboration tools – time-friendly?
Collaboration tools are also a two sided coin. A recent CEB study found that 60% of employees seek advice from at least 10 colleagues each day just to get their own jobs done, while 30% must engage 20 or more. So actually in the last 5 years we’ve seen more wheels within wheels in organisations rather than efficiency.
Bottom line: We have all the technology available to us to become more concentrated, lessen our time on boring Spreadsheets and spark great ideas.
But if we are not able to control technology, technology will control us.